Privacy policy & GDPR Compliance
PS Recruits are a permanent and contract recruitment consultancy and we take the privacy of our clients and candidates seriously.
How we receive information and how we may use it
PS Recruits receive your personal data when you apply directly to be a candidate for whom we can facilitate a job search or via a third party when you respond to a job post placed by PS Recruits on a job board or have placed your details on a candidate database.
This statement explains how we process personal data received into our organisation. When you register with PS Recruits you must consent to us collecting and storing your personal information. You will not be able to register with PS Recruits without consenting to us storing your personal data. This may include but is not restricted to your name; contact details; address; employment history; mobility and education, as below:
During telephone conversations and face to face interviews PS Recruits may collect a range of information about you, including but not limited to:
- your name, address and contact details, including email address and telephone number;
- details of your qualifications, skills, experience and employment history;
- information about your current level of remuneration, including benefit entitlements;
- whether or not you have a disability for which the organisation needs to make reasonable adjustments during the recruitment process; and
- information about your entitlement to work in the UK.
We may collect this information in a variety of ways. For example, data might be contained in application forms, CVs or resumes, obtained from your passport or other identity documents, or collected through interviews or other forms of assessment. We may also collect personal data about you from third parties, such as references supplied by former employers. We will seek information from third parties only once a job offer to you has been made and will inform you that we are doing so. This information facilitates our ability to support your job search and to provide a basis for recommendation when short-listing candidates for a particular role. By explicitly providing consent when you register with PS Recruits you are providing permission for our storage of this information.
Due to the nature of our recruitment, a significant number of candidates reconnect with our organisation periodically. It is not uncommon for this to occur sometime after we have placed them in a role. For this reason, your consent includes explicit consent to retain your personal details for up to 2 years or until you wish us to delete your records from our database or refrain from further engagement.
If you do not consent to PS Recruits storing your personal data or setting up a personal registration for you, please do not submit your Curriculum Vitae for any roles advertised. PS Recruits will never share personal information or a Curriculum Vitae with a third party without consent to process your information.
Cookies
What is a cookie?
A cookie is a small text file that is downloaded when a user accesses a website. It allows the website to recognise that individual’s device and store some information about the individual’s preferences or past actions.
Rules on cookies
To comply with GDPR, PS Recruits must:
Tell you the cookies are there; explain what the cookies are doing and why; and get your consent to store a cookie on your device.
How PS Recruits use cookies
Cookies are used to make our website work more efficiently. The following is a list of the cookies used on the website platform (Squarespace) we use:
Functional and Required Cookies:
Analytics and Performance Cookies
PS Recruits do not use advertising cookies
The first time you visit our website you will be asked whether you consent to us storing cookies, via a cookie banner. By accepting you then consent to us using cookies. If you do not consent you will still be able to access our website.
To find out more about cookies, including how to see what cookies have been set and how to manage and/or delete them, visit www.aboutcookies.org or www.allaboutcookies.org
Job Alerts and Career Advice
We may on occasion contact candidates stored in our database who are not actively looking for a new role. When you register with PS Recruits you may be asked to indicate that you consent to us storing the personal data you have provided. By providing consent to our storage of your personal data you are also providing consent to us contacting you if we receive details of a role which specifically matches your career aspirations and, very occasionally, sending you career related information e.g. salary survey, interview advice etc.
If you do not wish to receive such information, please email paul@psrecruits.com
Our Promise to our candidates
We will never share our candidates’ personal details or Curriculum Vitae with a third party without the candidate’s explicit consent, and then we will only share the personal information with that one company or individual.
The Company may hold personal data on individuals for the following purposes:
Staff administration; marketing; accounts and records; administration and processing of work-seekers’ personal data for the purposes of providing work finding services; administration and processing of clients’ personal data for the purposes of supplying/introducing work-seekers.
The Company processes personal data in accordance with the following data protection principles: -
- Processes personal data lawfully, fairly and in a transparent manner.
- Collects personal data only for specified, explicit and legitimate purposes.
- Processes personal data only where it is adequate, relevant and limited to what is necessary for the purposes of processing.
- Keeps personal data and takes all reasonable steps to ensure the inaccurate personal data is rectified or deleted without delay.
- Keeps personal data only for the period necessary for processing.
- Personal data is processed in a manner that ensures appropriate security of the personal data, including protection against unauthorised or unlawful processing and against accidental loss, destruction or damage, using appropriate measures.
Contacting Recruitment Consultants directly
If you contact one of our Recruitment Consultants directly and request they consult with you regarding your job search, or regarding a particular job role, you are giving your consent to PS Recruits processing your email and the data contained within your email for lawful purposes, as per the above items.
By sending an updated Curriculum Vitae directly to one of our Recruitment Consultants you are giving consent to PS Recruits processing and storing that information, as previously outlined. We will not share your information with any third party without your explicit consent.
Request to have personal data amended
It is likely that over time your employment history will require updating as you transition to new roles or receive promotion. PS Recruits undertake to update your registration within two weeks of receiving an updated Curriculum Vitae.
Under the GDPR you have the right to ask for access to your personal information. Once PS Recruits have verified your identity we will provide the information you requested within 30 days.
In the unlikely event you find personal data stored about you by PS Recruits is inaccurate, you must advise us immediately. We will amend your personal registration within two weeks.
Request to have personal data removed or deleted
Upon receipt of a request to delete an individual’s personal registration, PS Recruits will ensure that your personal record is deleted within 30 days.
Where PS Recruits have placed a candidate in a role, they are required to retain evidence of that placing so that contractual obligations can be met by the client. PS Recruits will however take steps to ensure only minimal personal data is retained and we will not make further contact with the candidate.
Where PS Recruits have previously received permission to share personal information with a third party, for example for short listing for a role, we undertake to advise that third party of your wish to be forgotten if requested.
In the event that you wish to be erased from our Recruitment Database you should contact paul@psrecruits.com . Please make it clear that you wish to be erased, rather than simply marked as no longer job seeking.
Notification of Breaches
Whilst PS Recruits do not store, or at any time request, financial information from candidates, we do store highly personal information. We are aware of our responsibility as a recruiter to protect your information and to only share details with third parties upon receipt of your explicit consent. We take the security of your data seriously. We have internal policies and controls in place to ensure that your data is not lost, accidentally destroyed, misused or disclosed, and is not accessed except by our employees in the proper performance of their duties.
In the unlikely event that our computer systems are compromised and there is a potential loss of confidentiality we will report this breach to you.
In the unlikely event that personal data is taken or exposed from PS Recruits’ records without our consent, we will provide reports surrounding that exposure within 72 hours of being notified of such an event and take any action necessary to restore security of your personal data.
Access/Complaints
If PS Recruits receive a request for access to personal information we will verify your identify before releasing your personal data to you. We will not release information to any third party.
If you would like to make a request for access to your personal information or if you have If you have a complaint about the way your data is stored or handled, please contact: paul@psrecruits.com
Alternatively you can contact us by writing to us at: Paul Shiels, Data Protection, PS Recruits, 35 May Rd, Twickenham, TW2 6RJ.
Where we are unable to comply with your request we will provide reasons for failing to do so.
If you remain unhappy with the handling of your data you can complain to the Information Commissioner’s Office (ICO).
Equal Opportunities
PS Recruits Ltd is an equal opportunities employer and a company committed to diversity. This means that all job applicants will receive equal treatment and that we will not discriminate on grounds of gender, marital status, race, ethnic origin, colour, nationality, national origin, disability, sexual orientation, religion or age.
As part of our commitment to equal opportunities we may from time to time use information provided by you for the purposes of diversity monitoring. All such information will be used on an anonymised basis.
Changes to our Privacy Policy
This privacy policy may be changed by PS Recruits at any time. Any changes to our Privacy Policy will be updated on our website. If you have any questions or concerns, please email us at paul@psrecruits.com